Author: Diane Davies

RAMBLERS ASSOCIATION - CARDIFF GROUP 

Minutes of meeting held Thursday 11 October 2007

Present: 
Committee: Diane Davies (DD), Arthur James (AJ), Gwyn Lewis (GL), Gillian Masters (GM), John Henn (JH), Paul Davies (PD), Jeff Hobden (JfH), Mike Kohnstamm (MK)

Apologies: Roma Whitely (RW), Richard Garman (RG)

1.  Chair for meeting: meeting chaired by DD.
 
2.  Minutes of the last meeting: minutes for 7 August 2007 were ACCEPTED. 

3.  Matters arising:
a) MK to apply for Group membership of Cardiff Physical Activity Database - ACTIONED;
b) ALL WalkTalk contributions to GM by Friday 17 August - ACTIONED.
c) JH to sound-out Norman Slater to see if he'd be prepared to be Group President 2007/08 - ACTIONED.
d) DD to review Model Group Constitution and submit recommendations at next Committee meeting - ACTIONED.
e) RG to follow-up on disposal of Derek Coles fund - action carried forward.
f) DD reported that in its ROWIP Response document, Cardiff Council had largely accepted points raised by Cardiff Ramblers. Also, specimen of Action Plan to tackle Key Priorities showed Cardiff Council to be adopting a more structured approach with greater detail regarding costings and staffing. Final version of ROWIP to be considered by LAF in Nov/07. 

4.  AGM Matters:
a) Cardiff Ramblers Group Constitution: proposed revised Group Constitution unanimously accepted by Committee;
b) Officers & Committee Members: JH confirmed his intention to stand down from the Committee at the AGM; other Committee members confirmed that they were willing to serve for another year; GL confirmed that he intended standing for the Footpath Officer position.
c) Honorary President: out of respect for Norman Slater, no Honorary President to be appointed at this year's AGM.
d) Chair for meeting: DD to ask John Newton to chair the AGM.
e) Group budget 2007/08: 
> JfH to prepare and submit Accounts (unaudited) & Budget at AGM. 
> JfH to discuss progress re:Derek Coles Fund with RG and to consider/propose early alternative "disposal".
> JfH reaffirmed that Group involvement in the "Winter Holiday" would be as previously sanctioned by the Committee and that agreed "zero Group financial risk" procedures to be followed.
> Treasurers report accepted. Larger than planned budget deficit 2006/07 due to: lower than expected income from coach trips (poor weather); higher than expected printing costs.
f)  Arrangements for slideshow & refreshments: DD to check-out City United Reformed Church facilities for slideshow and refreshments. DD to enlist volunteer(s) to prepare/serve refreshments/etc. GL confirmed that there would be a free raffle of ponchos received from Ramblers Cymru.  

5.  Database of Cardiff Walks: updates from MK & DD confirmed: 27 (and rising) walks agreed for Group's web page; hard copy format for walks to be considered next year; possible funding available from Cardiff Council.

6.  Pont y Werin Walk: walk took place 4 October 2007 in support of the proposed Ely River Bridge Project. Cardiff Ramblers to be involved in further filming for the project on 18 October 2007.

7. Area Meeting Report: notes on Glamorgan Area Council Meeting 21 September 2007 issued pre-meeting - no questions raised.

8. Officers' Report:
a) Publications: MK supplied Short Walk Leaflets and arrangements for distribution agreed with AJ.
b) Walk Talk: GM thanked all contributors.
c) Secretary: Secretary Report issued pre-meeting. Agreed that DD would order supply of new Walk Leader Checklist.
 
10. AOB: no matters raised 

Next Group Committee meeting: - meeting dates to be decided post AGM.  

Glamorgan Area Diary Dates:
- Area AGM 2007: 10 November;
- Area Council 2008: 18 January; 7 March; 20 June; 19 September. 

Summary of Actions from meeting:
a) RG & JfH to follow-up on disposal of Derek Coles fund.
b) DD to ask John Newton to chair the AGM.
c) DD to check-out City United Reformed Church facilities for slideshow/refreshments and to enlist volunteer(s) to prepare/serve refreshments/etc. 
d) DD to order supply of new Walk Leader Checklist.