Last saved by: Diane

RAMBLERS ASSOCIATION - CARDIFF GROUP 
Minutes of meeting held Thursday 7^th October 2010 at Ramblers Cymru Offices

Present: Committee: Gwyn Lewis (GL), Dave Willock (DW), Roma Whiteley (RW), Kathryn Bennett (KB), Gillian Masters (GM), Paul Davies (PD), John Newton (JN), Mike Kohnstamm (MK).
Apologies:  Diane Davies (DD),  Jane Willock (JW), Jeff Hobden (JH).

1.  Chair for meeting: meeting chaired by JN.
2.  Minutes of the last meeting: minutes for 9 August 2010 were accepted. 
3.  Matters arising: 7e: Agreed to defer our hosting Area Walk until 2012 so that West Glamorgan Group could include 2011 Area Walk in their 30th Anniversary Celebrations.

4.  AGM:
(i) Slideshow organisation: RW agreed to co-ordinate slideshow.
(ii) Honorary President: agreed that DD approach Richard Garman to be our next Honorary President.
(iii) AGM Chair: JN agreed to be AGM Chair.
(iv) Response to AOB concerns: (a) "walking pace" covered in recent WalkTalk; "more short walks" covered by Friday Strolls and continued support of Stepping Stones/Walk4Life; (b) VIP Walks reminder - no action needed.
Also: brief discussion of AGM date clashing with CHA event.

5. Cardiff Walks Leaflets:  covered in DD's pre-meeting email report.

6. Cardiff Walks on the web:  In absence of DD (author of paper previously circulated) agreed to carry forward to next Committee meeting.

7 . Protecting members personal information: re Blacks RW confirmed that approx. 20 members had responded to WalkTalk "offer" of Blacks' card. Discussion about possible Blacks Open Day for members, but agreement not to supply names of potential attendees for such an event.

8. Assisting Cardiff Council with footpath maintenance:  Discussion of pre-meeting paper/proposals issued by GL. Agreed GL to continue discussions with Council. 
 
9. Officers Reports: 
a) Treasurer: pre-meeting email report accepted. Accepted JH proposal to include "simple" explanation of treatment of coach trip funds in Treasurer's AGM Report. 
b) Footpath Officer: pre-meeting email report accepted.  Agreed not to send attendee to Keeping Cardiff Moving Conference. 
c) Secretary:  pre-meeting email report accepted.
d) Rambles Secretary: pre-meeting email report accepted. 
e) Publicity: PD to: arrange for Cardiff Walks leaflets to be distributed at AGM; distribute Short Walk leaflets to shops/etc. GL to distribute Short Walk leaflets to libraries.
f) Family Walks: KB initiated discussion on recently re-issued Ramblers Safeguarding Children & Vulnerable Adults Policy. Agreed: (a) GL to issue policy summary to Walk Leaders; (b) KB to obtain stock of Consent Cards and to issue some to DD & GL; (c) MK to review current Programme "Children" note and advise of possible changes.
For Information: Ramblers Policy defines "Vulnerable Adult as "someone 18 or over who is unable to care independently for themselves. This could be due to a physical or learning disability, illness or injury or mental health issues; old age; substance addiction; domestic violence or abuse or other reasons. It can be a temporary or a permanent condition."
Policy also includes: "Vulnerable adults may have varying degrees of independence and sometimes it will be at the walk leader’s or organiser’s discretion whether or not they can participate unaccompanied."
Refer http://www.crb.homeoffice.gov.uk/faqs/definitions.aspx for Criminal Records Bureau definition.
As ever apply dollops of common sense.
g) Glamorgan Area Council: Area Council meeting notes previously issued by GL.

10. AOB:  Elenydd Wilderness Hostels Appeal - agreed Group would not contribute to appeal to purchase freehold.