Title: RAMBLERS ASSOCIATION - CARDIFF GROUP
Author: User
Last saved by: Diane

RAMBLERS CYMRU CARDIFF GROUP 
Minutes of meeting held 17^th June 2013 at Wales Office

Present:, Diane Davies (DD), Rob Wilkinson (RWi), Jane Willock (JW), Mike Kohnstamm (MK), , Kathryn Bennett (KB), Jeff Hobden (JH), Gwyn Lewis (GL), John Newton (JN), Dave Willock (DW), Roma Whiteley (RWh).
Apologies:  Gillian Masters (GM).
Chair for meeting: meeting chaired by JN.

2.  Minutes of meeting held 11^th April 2013 were accepted as accurate.

3.  Matters arising
Item 7 (AOB):  RWi produced a draft item on the Morocco trip for next edition of WalkTalk.

4.  Ill-equipped walkers
A wide-ranging discussion took place.  It was agreed the committee would always back any leader who felt it necessary to refuse to allow a person onto their walk on the grounds they believed they were ill-prepared.  It was agreed that the programme should include advice to walkers about carrying adequate food and water for the nature of the walk and the likely weather (MK to note for Winter programme).  The question of whether a minimum number should be set for a walk to go ahead was discussed but it was felt that this was always a matter for the discretion of the leader.

5.  One Planet Cardiff Festival 
RWi gave a report stressing that the stall attract a good number of people who showed a positive interest.  He thanked Jennifer Riley, Glenys Afia, Mair Bevan and Martin Bye for their help on the day.  DD read out an e-mail from the organisers asking for feedback.  RWi to respond by the deadline set (26^th June)

6. Other planned events
(a) Pre-retirement talk on Friday 21^st June at Heath Hospital.  MK to contact Gwenda Owen for material to take.  DD to forward e-mail to MK giving details of the day and map of venue.
(b) Rainbow Fair, evening of Friday 28^th June at Llandaff.  KB gave an outline of planned children’s activity for the stall. John and Brenda Isaacs are to help with the stall.  It was agreed to pay the £5 charge for booking a stall.

7. Publicity
RWi gave a report of actions taken.  A discussion took place of possible further outlets for the Short Walks and family Walks leaflets.  It was suggested that an item in WalkTalk asking for volunteers to deliver leaflets to targeted organisations would be useful. (RWi to action).

8. Treasurer’s Report
(a) 2012/13 Income and Expenditure:  JN spoke to a written report showing expenditure against budget expectations.  Non-grant income was higher than expected and budgeted expenditure for projects had yet to be spent.  A discussion took place on how money may usefully be spent.  Three areas were identified.
(i) Use of colour in printing publicity material such as walk leaflets.
(ii) Buying a set of Cardiff Rambler T-shirts for use by those helping at events.  This was thought worthwhile and it was agreed to purchase a dozen (RWi to action).  DD to send him the Cardiff Rambler logos for use on the T-shirts.
(iii)  Getting people trained in walk navigation and/or First Aid.  It was agreed that the best way this could be done was to offer subsidy to anyone wishing to book themselves onto an appropriate course.  It was agreed that the subsidy should be £20.  It was agreed that the offer should be publicised in WalkTalk (no-one actioned to do this).
(b) 2013/14 Grant request: This was discussed.  It was agreed that it should be limited to core activities as before.  It was noted that in most areas the requested amount was close to actual expenditure apart from the the amount for governance and therefore that should more accurately reflect actual expenditure in 2012/13.

9.  Other reports
(a) Membership:  KB stated that the present membership was 642.
(b) Family Walks: KB reported that an average of 8-10 people attended the walks but stated that she felt it would help increase numbers if more walk leaders would step forward so that they could be held weekly.
(c) Footpaths:  GL reported that this had been a quiet period for footpath and gating orders but those received had been circulated.
(d) Countryside:  DD reported that the deadline for WPD to appeal the Minister’s decision on Llanishen Reservoir Planning Application had passed without any action being taken by WPD.  She also said that the three houses owned by WPD at the roundabout had been sold, indicating they had given up any possibility of an access round onto Rhydypenau Road.  These developments were welcomed.